Reserves  Reserve Request Form

What are Reserves?
Reserves are supplemental course materials held at the Service Desk in the library at the request of faculty. These readings are for use by their students only, usually within the library. For more information on reserve services, contact 770-720-9120.

How long can Reserves be checked out?
The default loan period is two-hours; these items may not leave the library. The other options are 24-hour or 2-day check out periods; these periods are often used for videos or lengthy research items.

How do I submit materials for Reserve?
Complete a Reserve Request Form for each class and supply complete citations for all materials.
Articles & Unpublished Materials
Provide originals if possible, clean copies if not
Copyright law allows:
One journal article per issue
Two journal articles per volume
Books & Chapters
Up to two copies of each book per class section may be placed on reserve
One chapter or 10% of a book may be placed on reserve.
Personal copies of materials will have a barcode and security slip permanently affixed to personal books
At the end of each semester, all materials are removed from Reserve unless you notify us that you will be teaching the same class the next semester. You will need to update the appropriate form for any material you plan to keep on reserve.

How does Copyright Law restrict reserve materials?

What is the Copyright Law and what does it have to do with reserves?
The Library’s course reserves collections provide readings and other materials that support the instructional requirements of specific courses. Essential to our ability to provide reserve collections is the confident and lawful exercise of legitimate use rights as set forth in the fair use provision, Section 107 of the United States Copyright Act of 1976.

Section 107 Fair Use:
For institutions of higher education, the cardinal portion of the Copyright Act is Section 107 of the Copyright Act, the fair use provision. This section sets forth the factors that must be evaluated in determining whether a particular use, without prior permission, is a fair and, therefore, permitted use. The legitimate and lawful application of fair use rights provides the necessary and Constitutionally envisioned balance between the rights of the copyright holder versus societal and educational interests in the dissemination of information.

Section 107 is as follows:
Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:
1. The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
2. The nature of the copyrighted work;
3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
4. The effect of the use upon the potential market for or value of the copyrighted work.

All Hill Freeman Library collections--regardless of format--are purchased by the college for the nonprofit, educational use of students and faculty. All library materials are acquired with the understanding that there will be multiple uses of a limited number of copies. The library frequently pays an institutional subscription price for journals, which is many times the individual subscription price, for the privilege of supporting multiple academic users.
Although fair use depends on the facts surrounding each proposed use, the following guidelines provide additional direction for use of the Hill Freeman Library reserve system.

Guidelines:

All materials placed on Reserve will be at the initiative of faculty for the non-commercial, educational use of students.

Whenever possible, the library will purchase materials needed for Reserve copying.
Longer works, such as complete books or entire web sites, will not be copied or scanned for reserve service.
The library will not place materials in the reserve system without written permission from the copyright holder if the library judges that such reproduction would exceed the reasonable limits of fair use.
There will be no charge for access to Reserve materials; the charge for copies made by students will be limited to the nominal cost of photocopies.
A notice that material may be covered by copyright law will appear on reserve readings.
Appropriate citations or attributions to their sources will be included with all reserve materials.
Access to Reserves is limited to students, faculty, and staff of the college. Reserves can be checked out at the library with a valid Reinhardt ID card.
When they are no longer needed for reserve services, materials will be returned to faculty or to their normal location in the library.
Materials that may be placed on reserve more than one semester without obtaining copyright permission include:

Journal articles owned by Reinhardt College.
Physical copies of books, CDs, DVDs and videos.
Government publications.
Exams, homework solutions and lecture notes.
Any publication you own the copyright on.

Copyright permission must be sought by the instructor:
when an article not owned by Reinhardt College is submitted for reserve for more than one semester.
When multiple chapters or more than 20 percent of a book are intended to be placed on reserve.
The instructor submitting the reserve materials is responsible for obtaining copyright permission as needed. Items will not be placed on reserve without proper copyright permission.
The instructor may submit an original signed letter from the publisher that clearly states the item and lending requirements, including the time frame for which the item will be loaned. Below is a sample form letter for requesting permission.
Proof of payment of royalties will also be accepted.
The library is not responsible for paying royalties for reserve items.